Real Estate · Web app
Co-living Property Platform
Every bed, tenant and rupee of rent in one place
Property management software for a co-living operator. Every bed is tracked with its own rent and status, new tenants are invited to a specific bed by email, rent is recorded against the bed, and tenants and landlords get their own portals.
- Client
- Co-living operator (client project)
- Industry
- Real Estate
- Platform
- Web application
- Our role
- Planning, design and full development
Full walkthrough · 2:59 · captions available
The challenge
The operator rents beds, not flats. One room can have several tenants, a free bed and a different rent for each, and every bed has its own move-in date, deposit and agreement end date. Spreadsheets and WhatsApp could not show which beds were free, who had paid, or which agreements were about to end.
What we built
One web app built around beds: properties, rooms and beds with their own rent and status; email invitations tied to a specific bed with self-registration and approval; rent and payments recorded against the bed; contracts with expiry warnings; support tickets with deadlines; a leads pipeline; role-based staff access; and portals for tenants and landlords.
What it does
Every bed, tracked on its own
Know which beds you can rent out today, and what each one earns.
Invite a tenant to a specific bed
The prospect fills in their own details and the bed is held for them, so it is never offered twice.
The month on one screen
Income, occupancy, rent collected and open tickets at a glance.
Rent you can see
Every payment tied to a tenant, room and bed, with overdue rent flagged.
Tenant and landlord portals
Tenants see their agreement and payments; landlords see their buildings and rent collected.
Repairs that don't get lost
Tickets with a priority, an owner and a deadline.
Part of the Real Estate Suite
Win enquiries online, then manage every lead, tenant and rent payment.
The Real Estate Suite combines a system like this with Key2YourHome.
More screens
Click any screenshot to enlarge.
Dashboard: this month's income, occupancy, rent collected and open tickets. Bed spaces: every bed across the portfolio, available, occupied, reserved or under repair. Bed invitation: email a prospect a link for one specific bed. Registration: the prospect sees the reserved bed, rent and deposit, and fills in their details. Application review: the applicant's details beside the bed they applied for. Payments: collected, upcoming, pending and overdue rent, payment by payment. Tenant portal: agreement status, amount due, total paid and next rent. Landlord portal: their properties, tenants, free beds and rent collected. Support: tenant issues as tickets with priority, owner and deadline.
Who it's for
- Co-living operators
- PG and hostel owners
- Student housing providers
- Property managers who run buildings for landlords
What you can do with it
- See which beds are occupied, free, reserved or under repair across all properties
- Fill a free bed by inviting a prospect to it by email
- Record monthly rent and track overdue payments
- Warn tenants and staff before agreements end
- Give landlords a login to see their own buildings and rent collected
- Track tenant repair requests with priorities and deadlines
Questions about Co-living Property Platform
Could AI have built this?
AI can draft the screens. It can't sit with the client, get every rule right, launch it and be there when something breaks.
Related work
All work
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